Form Center

There are many opportunities throughout the year for food vendors at Town of Frederick events. Please mark what events and dates you are interested in on this application. The Town reserves the right to accept or reject applicants and to make the final determination of participation.

Application Checklist
These documents will be requested of you if applicable, should you be selected for Frederick events. 

• Completed Application
• Copy or proof of Weld County Application for Temporary Events
• Copy of Retail Food Establishment License
• Copy of Certificate of Liability Insurance, listing the Town of Frederick as additionally insured for $1 million in coverage
• Mobile food vending license

After submitting your application, you will be contacted with confirmation and details for each event. Please indicate your requested dates below. Cost: $100 per event.

1. Town of Frederick events are designed to create a family-friendly atmosphere and to bring the community together. As a vendor or exhibitor, Town of Frederick asks that you follow the rules and regulations outlined here. 
2. Vendors  will operate during the entire advertised time frame set by the Communications & Engagement department. No vendors will be allowed to arrive late, or leave early.
3. Vendors must give Town of Frederick at least 1 week-notice if you will not be in attendance of the event. Approved vendors who cancel their participation will forfeit their vendor fee. If a vendor misses an event without letting the Town Staff know, they will no longer be allowed to sell at Frederick events and will forfeit all vendor fees.
4. Canopies are required for most vendors. They must be clean and in good repair. They must be secured with at least 40 pounds of weight per corner to prevent damage or injury. Plastic 5-gallon buckets filled with water, gym weights and sand bags are a few examples for tent weights. The event staff and/or other officials may order the immediate removal of canopies that are unsecured or in poor condition.
5. Vendors must provide their own tables and equipment for display of merchandise. Tables, equipment and/or displays that are in poor repair or that pose a potential hazard will not be allowed. Please ensure your display is in good taste and is inviting for patrons.
6. Vendors offering food samples will comply with food sampling guidelines and have required hand-washing stations. If you are unsure about the food sampling guidelines, please contact the Weld County Health Department at (970) 304-6415 or email HE-tempevents@weldgov.com.
7. Vendors will behave in a professional and courteous manner. Hawking or yelling to attract attention is not allowed. Treat town staff, volunteers and other vendors with respect.
8. Vendors shall accurately report total sales to event staff at the end of each event day. The Town of Frederick will not be collecting sales tax. The total sales you report are for market research only, as it is the vendor’s responsibility to remit all applicable state and local tax to the State.
9. Booths must be removed no later than one hour after the close of the scheduled time frame. Vendors may not leave the event before the official end of the scheduled time frame. Leaving the event early will result in the vendor forfeiting opportunities for future events. Express consent to leave prior to event end time will be granted by the event staff for emergencies only. If a vendor sells out before the close of event, they should display a “SOLD OUT” sign at their booth. Their tent, tables and sign must stay up the entire duration of event.
10. No smoking is allowed at the event site.
11. All stands that require a food license must be able to provide documentation of that license during any event. If you are unsure whether or not you require a food license for what you will be selling, contact the Weld County Health Department at (970) 304-6415 or email HE-tempevents@weldgov.com. If you are found to be operating without a license or outside the limitations of your current license you will be asked to leave the event.
12. Your vendor space will likely change throughout the season as we make adjustments for changes in each event. We will do our best to accommodate your requests, but cannot guarantee that we will be able to fulfill it. We appreciate your understanding as we work to make every vendor successful! You will receive a map with event details prior to the event.
13. Some products are not allowed at Frederick events. The Town of Frederick reserves the right to make the final determination of products that will be allowed for sale. If any items are determined to be unacceptable for sale at the event, staff will ask the vendor to remove them immediately. Failure to do so will result in the vendor being ordered to leave the premises.
14. For insurance purposes, vendors will not be allowed to set up and sell at Town events without a signed application on file at Town Hall. Applications and payments must be turned in at least two weeks before your first event date. 
15. Vendors are responsible for leaving their assigned area clean. All debris must be removed from the premises. Excessive refuse or other conditions requiring cleaning by event staff may result in a cleaning fee. Please do everything you can to minimize the impact on the grass.
16. Bringing your pet is discouraged. If you do decide to bring your pet to the event, please be sure they stay within your booth space, are well behaved, and do not come in contact with any food products being sold. Any pets that are causing disruption at the event will be asked to not return.
17. No playing of electronic music or sound recordings at vendor stands is allowed during event hours.
18. The Town of Frederick will designate load-in and load-out locations specific to each event. For safety reasons, vendors are required to stay within the designated areas and are not permitted to deviate without express consent from the event staff. This may include open areas such as parks and grass. 
19. Proof of Insurance- Vendor shall provide a Certificate of Insurance evidencing the below coverage naming the Town of Frederick as Additional Insureds prior to full approval, participation, or commencement of services. Failure to provide acceptable proof of insurance may result in denial of participation or termination of the agreement.

• • Insurance Requirements- Vendor shall, at its own expense, procure and maintain insurance coverage with companies authorized to do business in the State and acceptable to the Town as follows:
    • Commercial General Liability - Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate, covering bodily injury, property damage, products/completed operations, and contractual liability.
    • Automobile Liability (if applicable) - Automobile Liability insurance covering all owned, non-owned, and hired vehicles used in connection with vendor operations, with a combined single limit of not less than $1,000,000 per accident for bodily injury and property damage.
    • Workers’ Compensation / Employer’s Liability - Workers’ Compensation insurance as required by State law and Employer’s Liability insurance with limits of not less than $1,000,000 each accident, $1,000,000 disease – policy limit, and $1,000,000 disease – each employee, if the Vendor has employees.
  • Independent Contractors / Sole Proprietors - Vendors who do not have employees and are exempt from Workers’ Compensation requirements must provide a signed Independent Contractor Agreement or Workers’ Compensation Exemption, as permitted by State law.
  • Vendors that cannot provide the Town with proof of insurance with the Town of Frederick listed additionally insured will be included in special event insurance coverage through the Town’s insurance provider and charged accordingly.