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2. Application Instructions

   A Special Event Permit is required for events like bike and foot races, concerts, fundraisers, galas, parades, carnivals, sporting events, or any event that is open to the public. A permit is also required for private events with 100 or more attendees.

   It is recommended that you create an account so that you can save your application and return to finish it at a later time if supporting documents are not ready to be uploaded at the time of application.

6. Applicant Information
8. Event Name*
9. Applicant Name*
11. Organization Name (if different from applicant)
13. Address1*
15. Address2
17. City*
18. State*
19. Zip*
21. Primary Contact Person*

    Please enter the name of the primary contact person for this event.

23. Primary Contact Email*
24. Primary Contact Phone Number*
28. Event Information
30. Primary Contact on Event Day*
31. Cell Phone Number*
33. Date(s) and Hours of Event*
    Date(s) and Hours of Event Start Date

    Date(s) and Hours of Event Start Time

    —

    Date(s) and Hours of Event End Date

    Date(s) and Hours of Event End Time
34. Expected Attendance*

    Please give us an attendance range for your event.

36. Event Description*

    Please provide a detailed description of your proposed event, including number of potential volunteers. 

38. Site Plan

    A site plan is often required for special events, including for all events held on Town property and/or open to the public. All events are subject to additional clarification as needed, and a Town representative may reach out to you to request a site plan if you have not included one.

    Site plan sheets should be a minimum of 8 1/2: x 11" and drawn to scale. The following checklist should be used when creating your site plan. A sample site plan is included below for reference.

    • Plan drawn to scale (electronically or by hand)
    • Distances from roadways
    • Distances between structures
    • Height of proposed structures
    • Proposed site access points
    • Proposed parking areas
    • Photos or renderings of proposed structures
    • Signage plans showing dimensions, materials & locations of signs
    • Name(s) of contractors and/or vendors associated with the event
    • If site is unpaved, show location of tracking pad(s) to be used to prevent mud from escaping site 
40. 
42. Upload Site Plan
46. Event Details
48. Are you requesting to use public property for your event?*

    1. Yes
    2. No
50. If yes, please indicate which property:
52. If yes, will you need water or electricity?

    1. Yes
    2. No
54. Please list the utilities needed and what they will be used for:
56. Do you own the property where your event will be held?*

    1. Yes
    2. No
57. Property owner certification letter

    If you are hosting an event on someone else's property (if different from the applicant), please submit a letter from the property owner with this application.

59. Will your event be open to the public?*

    1. Yes
    2. No

    If yes, a Security Plan is required. The Town of Frederick Police Department reserves the right to specify the need for, and number of, security personnel required at an event. The Police Department also reserves the right to specify the number of TIPS / Responsible Vendor trained staff who must be present if an alcohol permit is requested for the event.

61. Event and Security Description*
63. Expected Attendance*
64. Occupancy of Location
66. Please list all food items and/or vendors and food trucks that will be at the event:*
68. Will you be hiring private security?*

    1. Yes
    2. No
69. Security Company Name
71. Will you be requesting the assistance of the Frederick Police Department?*

    1. Yes
    2. No

    If yes, you will be billed at an hourly rate per officer as determined by the Police Department.

73. Security Contact Person*
74. Security Contact Phone Number*
76. Security Contact Email*
78. Address1
80. Address2
82. City
83. State
84. Zip
86. How will you establish the perimeter of your event (fencing, rope, etc.)?*
88. Will your event require temporary closure of roads within Frederick?*

    1. Yes
    2. No

    If yes, a Traffic Plan must be submitted containing cone locations, barricade locations, street signs, and traffic control personnel locations (a Google map is sufficient as long as it contains the required information).

90. Upload Traffic Plan (Sample Below)*

    

92. Will your event be held at a Frederick Recreation Area Picnic Pavilion, Bulrush Wetland Park, Centennial Park, or Crist Park?*

    1. Yes
    2. No
94. Reserve a Town of Frederick Park
    Parks and Facilities Reservation Application
96. Will your event be held on Town of Frederick property?*

    1. Yes
    2. No

    If yes, a Trash & Sanitation Plan is required. The Town of Frederick Public Works Department reserves the right to specify the need for, and number of, waste receptacles and restrooms for each event.

98. How many trash receptacles will be onsite during the event?
100. How often will the receptacles be emptied, and where will they be emptied?
102. Will you be managing your own trash removal, or have you contracted with a company for trash removal for your event?

     1. Contract with company
     2. Event staff / volunteers
104. Will alcohol be sold or served at this event?*

     1. Yes
     2. No

     If yes, please contact the Town Clerk's Office at 720-382-5500 for a Special Event Liquor Permit, which is required by the State of Colorado for the sale and/or service of alcohol.

106. Will your event have one or more bounce houses to be used on Town property?*

     1. Yes
     2. No
108. Size of bounce house or inflatable:
110. Please describe the exact location(s) where the inflatable(s) will be located at the event:
112. Release of Liability - Signature of Authorized Representative*

     
     

     I agree to release, indemnify and hold harmless the Town of Frederick, Colorado and the TOWN's officers, employees, and agents, from and against all liability, claims, or demands due to the property damage or personal injury to myself or another, including attorney's fees and court costs, whether resulting from the negligence of the TOWN, its officers, employees, agents, or volunteers, or from some other cause, which arise out of or are in any manner connected with my operation of an inflatable or which are in any manner connected with TOWN's enforcement of this agreement. I further agree to investigate, handle, respond to, and to provide defense for and defend against or at the TOWN's option to pay the attorney's fees for defense counsel of the TOWN's choice for any such liability, claims or demands. Nothing in this agreement shall be construed as a waiver by TOWN of any rights, immunities, privileges, monetary limitations to judgments, or defenses provided TOWN by the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et seq., as from time to time amended, or otherwise available to the municipality, its officers, agents, volunteers, or employees.

114. Date Signed*
     Date Signed
116. Will your event have any tents that are 400 sq/ft or larger?*

     1. Yes
     2. No
117. If yes, the Frederick-Firestone Fire Protection District requires a Temporary Structure Permit
     Apply for a Temporary Structure Permit
121. Notification of Event to Affected Parties

     Special event hosts are required to provide notification to affected residential or business properties in order to mitigate issues, minimize impacts, and ensure affected neighbors and business partners are aware of the event activity. If you are hosting a public event, or if your event involves disruption to Town residents or local businesses (i.e., noise, loud music, crowds, parking or traffic disruptions), please provide written notification (i.e., letters, flyers, etc.) to those affected by your event at least two weeks (14 days) prior to your event. If the required notification does not take place, the Town reserves the right to revoke or cancel the Special Event Permit.

123. Upload a copy of your Notification of Event
127. Certification by Applicant

     I certify that the information and exhibits I have submitted are true and correct to the best of my knowledge. In filing this application, I am acting with the knowledge and consent of the property owners. I understand that all materials and fees required by the Town of Frederick must be submitted upon approval of this application before the permit can be issued.

129. Applicant Signature*
130. Applicant Title, if Applicable
132. Date*
     Date
Leave This Blank:


134. 1. Receive an email copy of this form.
135. Email address

     This field is not part of the form submission.

136. Submit Submit and Print

* indicates a required field